Who each option is best for, and where either supplier is deliberately narrower.
Vendor comparison
Keepabl vs ProvePrivacy: capability comparison
A side-by-side comparison of Keepabl and ProvePrivacy across RoPA, DPIA, DSAR, vendor risk, AI governance and evidence workflows. Acompli is shown as a third reference column.
KeepablProvePrivacyComparison
Which public claims, review signals, caveats and capability rows are evidenced.
How much work it takes to implement, maintain and export the privacy record.
The questions a privacy team should ask before switching or shortlisting.
On this page
Key takeaways
- Keepabl and ProvePrivacy are compared here on public, evidence-framed capability coverage: Keepabl is evidenced for 16 of 20 tracked capabilities, ProvePrivacy for 14.
- The clearest differences: Keepabl adds Multi-entity support, Spreadsheet import, PDF/CSV/Excel export; ProvePrivacy adds Public pricing.
- Capability coverage is evidence-framed from the public sources reviewed for this comparison; verify current scope, pricing and exports directly with each vendor.
Comparison workflow
From company profile to shortlist decision
01Short answerKeepabl vs ProvePrivacy02At a glanceKeepabl vs ProvePrivacy at a glance03ProfileWhat Keepabl offers04ProfileWhat ProvePrivacy offers05Capability comparisonKeepabl vs ProvePrivacy: capability by capability06Where each is strongerKeepabl vs ProvePrivacy: the differences that matter07Shortlisting notesChoosing between Keepabl and ProvePrivacy
Market lanechecked
Best-fit buyerchecked
Public strengthschecked
Capability evidencechecked
Overlapchecked
Gapschecked
Exportschecked
Shortlist fitchecked
01Short answer
Keepabl vs ProvePrivacy
Keepabl is positioned as: Approachable, KPI-led GDPR privacy management framework for in-house teams, DPOs, consultants and MSPs. ProvePrivacy is positioned as: UK data protection compliance platform for lean teams, fixed cost with unlimited users and a Data Champion model.
Published by Acompli and last reviewed on 29 June 2026. Capability coverage below is evidence-framed from public sources for all three.
02At a glance
Keepabl vs ProvePrivacy at a glance
| Decision question | Keepabl | ProvePrivacy | Acompli |
|---|---|---|---|
| Best fit | Teams, DPOs, consultants and MSPs that want an approachable, KPI-led GDPR framework out of the box with a built-in policy pack and multi-client support | Lean UK data protection teams that want a single fixed-cost platform, unlimited users and a staff Data Champion network with training and breach handling | Privacy teams that need a focused operating layer for connected records, evidence packs, human approval and Ireland/UK/EU workflows |
| Operating model | An intuitive GDPR privacy management framework spanning international RoPA, assessments, risk maps, breach, rights/FOI, third parties, tasks, training and a policy pack | A UK data protection compliance platform spanning RoPA, risk, DPIA, breach, DSAR, retention, policies, ISO 27001 / CAF evidence and training | Connected GDPR and EU AI Act records - RoPA, DPIA, DSAR, risk, vendors, data mapping and AI governance - where one approved assessment feeds every downstream record |
| When to choose it | Choose Keepabl when its quick-start framework, KPI dashboard, policy pack and multi-tenant consultant model match the programme you want to run | Choose ProvePrivacy when a fixed-cost, unlimited-user UK platform with Data Champions, breach handling and built-in training matches the programme you want to run | Choose Acompli when the main problem is keeping evidence, assessments, RoPA, suppliers, DSARs and risk decisions connected and defensible after approval |
03Profile
What Keepabl offers
Keepabl (London, UK; founded 2017 by a TMT lawyer) positions itself as an award-winning, intuitive privacy management framework built initially around GDPR, with familiar workflows that hide the heavy lifting. It has been named to the RegTech100 (2021, 2022, 2023) and is independently penetration-tested and certified to Cyber Essentials Plus each year.
- Best for: SME to mid-market UK/EU organisations - and the consultants and MSPs who serve them - wanting a fast-to-adopt GDPR framework (RoPA, assessments, risk, breach, rights, policy pack) with a clear KPI dashboard.
- Deployment: Cloud SaaS, web-based; a multi-tenanted model lets DPOs, consultants and MSPs run several client organisations from one account.
04Profile
What ProvePrivacy offers
ProvePrivacy (Leeds / Bradford, United Kingdom; PROVEPRIVACY LTD, incorporated 2018, founded by Mark Roebuck) positions itself as data protection compliance software for lean teams, built around UK data protection legislation and a network of staff 'Data Champions' who own their team's data while the DPO keeps central oversight.
- Best for: UK SME, higher-education, charity and mid-market organisations wanting a single fixed-cost compliance platform (RoPA, risk, DPIA, breach, DSAR, retention, ISO 27001 / CAF evidence, training) that spreads work across staff Data Champions.
- Deployment: Cloud SaaS data protection compliance platform; the offering also includes DPO-as-a-Service consultancy, data protection audits and an in-platform training / e-learning component (Online Awareness, Data Champion Course, GDPR Foundation).
05Capability comparison
Keepabl vs ProvePrivacy: capability by capability
Each capability is marked Y or N from the public sources reviewed for this comparison. Acompli is shown in the final column.
| Capability | Keepabl | ProvePrivacy | Acompli |
|---|---|---|---|
| DPIA/PIA assessments | Y | Y | Y |
| RoPA / Article 30 | Y | Y | Y |
| DSAR / privacy rights | Y | Y | Y |
| Data mapping | Y | Y | Y |
| Vendor risk | Y | Y | Y |
| Privacy risk | Y | Y | Y |
| AI governance | N | N | Y |
| Consent management | N | N | N |
| Cookie/tracker scanning | N | N | N |
| Breach/incident management | Y | Y | N |
| Retention management | Y | Y | Y |
| Policy/notice management | Y | Y | N |
| Training module | Y | Y | N |
| Approval workflows | Y | Y | Y |
| Audit trail | Y | Y | Y |
| Role-based access control | Y | Y | Y |
| Multi-entity support | Y | N | Y |
| Spreadsheet import | Y | N | Y |
| PDF/CSV/Excel export | Y | N | Y |
| Public pricing | N | Y | N |
06Where each is stronger
Keepabl vs ProvePrivacy: the differences that matter
On the tracked capabilities, Keepabl and ProvePrivacy overlap heavily; the decision usually turns on the handful of capabilities only one of them evidences, plus depth, jurisdiction fit and price.
- Only Keepabl (not ProvePrivacy) is evidenced for: Multi-entity support, Spreadsheet import, PDF/CSV/Excel export.
- Only ProvePrivacy (not Keepabl) is evidenced for: Public pricing.
07Shortlisting notes
Choosing between Keepabl and ProvePrivacy
Keepabl and ProvePrivacy should each be assessed on the published fit above against the workflow you actually need to run - RoPA, DPIA, DSAR, vendor and risk records, and how defensibly each exports.
- Shortlist Keepabl or ProvePrivacy where its broader suite, integrations or specific modules match the programme you want to run.
- Ask each vendor to demonstrate the same workflow end to end: a new processing activity, its assessment, the RoPA update, supplier evidence, the privacy risk and an exportable audit trail.
08Ireland & UK
Keepabl vs ProvePrivacy for RoPA in Ireland and the UK
Records of processing activities are required under GDPR Article 30 - a controller record under Article 30(1) and a separate processor record under Article 30(2). In Ireland the Data Protection Commission (DPC) publishes Article 30 guidance; in the UK the ICO sets out what must be documented under UK GDPR.
Whichever of Keepabl or ProvePrivacy you weigh, the questions for an Irish or UK team are the same: how deep is the Article 30 record, and how defensibly does it export?
- Article 30(1) and 30(2) - does it model controller and processor records separately, scoped by legal entity?
- DPC (Ireland) and ICO (UK) documentation - are EU and UK GDPR distinguished on one register?
- Export - can each legal entity produce a self-contained record its own supervisory authority can read?
Acompli overlap
Related Acompli workflows
Keepabl vs Acompli
Compare Keepabl directly with Acompli across RoPA, DPIA, DSAR, risk and vendor records.
Open moduleProvePrivacy vs Acompli
Compare ProvePrivacy directly with Acompli across RoPA, DPIA, DSAR, risk and vendor records.
Open moduleAssessments
Run DPIAs, LIAs, TIAs, processor reviews and AI Act assessments with templates, AI support and human approval.
Open moduleRoPA management
Maintain Article 30 records that stay linked to approved assessments, systems, suppliers and transfers.
Open moduleCompare Keepabl and ProvePrivacy against a real workflow.
Bring one RoPA, DPIA, DSAR, vendor, risk or AI-governance requirement and map which parts Keepabl covers, which ProvePrivacy covers, and where each option fits.