Data mapping
Static data maps go stale the moment a system changes
Data maps drawn in Visio or Lucidchart become fiction within weeks. New systems, new vendors, new transfers — none of it reaches the diagram. When the regulator asks where personal data flows, you're guessing. Acompli gives you a visual, connected view of systems, third parties and international transfers — fed by the same workflows you use for DPIAs, risk and RoPA — so you step into audits with evidence, not diagrams from six months ago.
Why teams map in Acompli
Maps that reflect reality
Static diagrams go stale. Acompli keeps your data map connected to governance so updates happen as work changes, not months later.
1. Readiness check
Acompli validates that the context is complete before mapping begins — flagging missing systems, unclear transfers or unassigned ownership so teams can close gaps early.
Quality signals surface before the map is shared, keeping downstream corrections to a minimum.
2. Structured population
Systems, vendors and processing activities flow into the map from your existing records — DPIAs, RoPA entries and risk registers — so you are not starting from scratch.
Each node links back to source evidence, giving instant context when questions arise.
3. Consistency analysis
Cross-map validation catches orphaned nodes, conflicting transfer routes and outdated relationships, prompting reviewers before publication.
Published maps remain aligned with the latest DPIA and risk updates, making exports defensible on demand.
How mapping stays current in Acompli
Weave data mapping into everyday governance so it never becomes a stale snapshot.
- Capture the context – record systems, vendors and activities as part of your normal workflow.
- Verify readiness – readiness checks confirm critical inputs before the map is shared.
- Link dependencies – connect flows, transfers and recipients so nothing is hidden in notes.
- Assign ownership – give each part of the map a responsible steward with review cadence.
- Publish and monitor – scheduled reviews prompt you when a node needs attention.
- Export anytime – produce regulator-ready views in your preferred format.
What this means for you
- Clarity – understand where data goes without chasing stakeholders.
- Speed – answer transfer and processor questions with confidence.
- Accountability – owners, review dates and history are visible.
- Defensibility – show the story behind the map, not just the picture.
Data Mapping FAQs
Is data mapping only a one-time compliance exercise?
Not if you want it to stay useful. Data mapping should update as systems, vendors and processing activities change. Acompli keeps mapping connected to the workflows that already govern your work, so updates happen naturally.
How does data mapping support GDPR compliance?
A clear view of data flows supports Article 30 records, transfer governance and risk-based decision-making. The goal is not more documentation — it is faster, more consistent answers backed by evidence.
Can we share mapping outputs without exposing everything?
Yes. Acompli helps you generate shareable views for specific purposes — internal collaboration, executive reporting or regulatory requests — while keeping underlying records controlled and auditable.
Does data mapping replace RoPA or DPIAs?
No. Mapping, RoPA and DPIAs serve different purposes. Acompli keeps them connected so you can move from a map to the right record, assessment or risk entry without re-keying information.
Data mapping is included in every Acompli plan
No separate data mapping subscription. Visual flows, transfer tracking, dependency management and regulator-ready exports — all connected to your DPIAs, risk register, RoPA and vendor records in one platform. From €149/seat/mo at the founding rate.